5 super-quick rehearsal planning tips for the disorganised - Total Choir Resources

5 super-quick rehearsal planning tips for the disorganised

5 super-quick rehearsal planning tips for the disorganised

We all want to do the best for our choirs and make rehearsals worthwhile and enjoyable. Effective planning is essential, both for individual rehearsals and entire seasons.

However, even the most conscientious of us will slip up occasionally. We may have every intention of making notes on the last rehearsal and planning the next one with time to spare, but life gets in the way. Suddenly it’s rehearsal day again (can a week really be that short?) and we are planless and in a panic. So here are my ‘quick and dirty’ tips for getting things back on track.

What do you need to accomplish

Are you performing next week? Next month? What needs to be better? How quickly?

Are you still note-bashing, or are you at the finessing stage? Hone in on the sections that need the most attention and make those the central work of the rehearsal. Don’t attempt to cover everything, particularly if time is tight. I have been to far too many choir rehearsals where each piece is started from the beginning, every week. The beginning gets really polished (great) while later sections are still very sketchy (not so great).

What would you like to accomplish

One of the best pieces of advice I have ever received about leading singers is this: conduct the choir in front of you, not the choir in your head (the choir in my head is the Montiverdi, in case you were wondering). Think about your choir’s strengths and weaknesses. If you could improve only one thing what would it be? Tone? Ensemble? Intonation?

Settle on one aspect and use that as the focus for the rehearsal. Be strong enough to let other issues go this time; don’t haul the choir up for every little thing. They’ll get overwhelmed and switch off.

Start with singing, not talking

Kick off the session with a brief warm-up. If possible, use something that ties in with your focus, so if you’re concentrating on diction, maybe you could use some tongue-twisters. If you’re concentrating on intonation, you could call out some chord names and have the choir sing them back to you (if you’ve never tried it, it’s a fantastic challenge. Give the choir a middle C only, then ask them to sing, say, an E major chord.  It really gets them thinking about intervals).

You’re welcome to disagree with me (and I’d love to hear from you if you do) but I don’t recommend beginning rehearsals with talk (usually in the form of notices about concerts, events etc). I like to get the room buzzing with something fun and challenging and save the monologue for after the mid-rehearsal break.

Create a “sacrificial” section

The best-laid schemes of mice and conductors … you know the rest. I’m not the world’s greatest at timing. Sometimes I feel like a rehearsal has lasted five minutes, other times I’m wondering what we’re going to do for the last twenty minutes because I’ve already covered my rehearsal plan.

I deal with this using a tip from my murky past as a public speaker in the legal profession. Always have a section of your talk (or in our case rehearsal) towards the end of the session that you can ditch if time runs away with you. Maybe there’s a piece or section that is already in pretty good shape, but could do with a polish if time allows, keeping your rehearsal focus in mind.

Finish on a high

From experience, I think there’s little worse for choral singers than having a panic-stricken conductor hammering away at a tricky section right up to the wire, then declaring that time has run out and finishing the rehearsal with a plea for everyone to do their homework.

Hammer away at the tricky section by all means, but always leave a bit of time at the end of rehearsal to (a) run something that you’ve worked on in the rehearsal, or (b) have an sing of something in the repertoire. Don’t be tempted to interrupt and correct anything at this stage (yes, you will have to be strong). The choir won’t remember the correction and you’ll spoil their buzz.

So, to re-cap:-

  1. Think about what pieces and sections you need to cover, and make those the main work of the rehearsal.
  2. Think of one aspect of the choir that you would like to improve, and make that the focus.
  3. Start the session with something challenging and fun. Don’t waste time talking.
  4. Have a “sacrificial” section that you can ditch if time runs away with you.
  5. Finish with a big sing.

What do you think? How do you cope with rehearsal planning on the fly? Or are you always impressively organised?

Victoria Hopkins

Victoria is a founder and director of Total Choir Resources. She leads Total Voice Chamber Choir in the UK.

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Tracey - a few months ago Reply

I do wish you wouldn’t say ‘note-bashing’. Singing – or accompanying should start gently; can we rethink this?

    Victoria Hopkins - a few months ago Reply

    You’re absolutely entitled to that view Tracey, but personally I like the term. It’s affectionate and slightly comic – not to be taken too seriously.

Dr.David W. Roe - last year Reply

Thanks for your suggestions on rehearsal planning. Just to add to them, I found with my choir that it was helpful to put an agenda on a board so that the choir knows right at the beginning of what needs to be accomplished. You don’t have to stick to it religiously, but it helps focus the choir on what needs to be accomplished. Then I check off each item as we finish it.

    Christine Mulgrew
    Christine Mulgrew - 11 months ago Reply

    Hi David,

    Thanks for your message, glad you liked the article. Thank you for your tip, I do a similar thing in that I email the choir beforehand with what we’ll be covering that week. I think it helps everyone to come to rehearsal focused and prepared and is definitely helpful in the run up to a big performance.

Lynne - last year Reply

My community choir is essentially what you describe. I’ve had success with treble/bass two part literature. Joseph Martin’s “The Journey” is a nice piece, featuring the American Shaker tune, combined with “Going Home” the spiritual featured in Dvorak’s New World Symphony. It holds up well to a sophisticated rendering but I’ve also used it with my young choirs.

    Christine Mulgrew
    Christine Mulgrew - 11 months ago Reply

    Hi Lynne,

    Thanks for your message and suggestions for repertoire which you’ve found great to work with.

Obataiye Akinwole - last year Reply

I am starting a choir composed of grand parents. Help!!!!! Only a few read music. We plan to sing a variety of music; standards, spirituals, etc.. Any suggestions on where o start? Great blog.

    Victoria Hopkins - last year Reply

    Hi Obatalye. I’d start with getting some fun warm-ups together to break the ice at the first session and get everyone using their voices. Search ‘warm-ups’ on the blog page for inspiration.

Morey - last year Reply

Nice one but my choir master is not teacheable

Lynn - a couple of years ago Reply

All of your advice on how to direct your choir very helpful I work with the angelic choir, I have New direction now, thank you.

    Christine Mulgrew
    Christine Mulgrew - a couple of years ago Reply

    You’re very welcome Lynn.

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OLANIYI TOBI - a couple of years ago Reply

I was just made the music director of my church choir and i knew little about music .i want to take this choir from contemporary to classical.
Pls,i need the audio recording of hymns in separate part (i.e the soprano should be recorded only, alto should also be recorded only too as well as for tenor and bass.and i will also appreciate if i see classical music recorded in separate parts.
I will full of Joy if a site that does the work can be recommended to me.

    Victoria Hopkins - a couple of years ago Reply

    Hi Olaniyi. Thank you for commenting. As you’ve probably already worked out, we’re not church choir leaders, so I’m not sure where you’d get those kind of resources. However, I’m sure there are lots of church music websites out there if you spend a bit of time googling. I’d be wary of completely changing the style of a choir (as you say, from ‘contemporary’ to ‘classical’) without a lot of thought, planning and plenty of consultation with the singers.

    Best of luck in your new role.

Nick Sbu - a couple of years ago Reply

Thank you so much for this amazing post. It’s helping me so much with our fledgling church choir

God bless you

    Christine Mulgrew
    Christine Mulgrew - a couple of years ago Reply

    Hi Nick,

    Thanks for your comment, so pleased the article helped with your rehearsal planning. All the best with your choir.

Meg Hansson - 3 years ago Reply

So pleased I found your site Victoria. Is helping me immensely.Warmest Wishes Meg

Meg Hansson - 3 years ago Reply

So pleased I found your site Victoria. Is helping me immensely.Warmest Wishes Meg Hansson Bruny Island Community Singers

    Victoria Hopkins - 3 years ago Reply

    Hi Meg. Welcome to Total Choir Resources. I hope you get lots of help and inspiration from the site.

Caleb moses - 3 years ago Reply

i am d choir of my church and i don’t really hv music knowledge. How do i cope???

    Victoria Hopkins - 3 years ago Reply

    Hi Caleb. If you mean you’re leading your church choir, you’ll find lots of resources and help on this site. If you mean that you sing in the choir, this website isn’t really aimed at you because it’s for choir leaders, not singers. There’s lots of stuff out there on the web if you have a look around. Good luck.

Richard - 3 years ago Reply

What do I need to tell people about my choir to make them join, need choir members. Thanks for the moment to ask this… From Richard

    Victoria Hopkins - 3 years ago Reply

    Hi Richard. Recruitment is a challenge for many choirs. Have a look at this article, in which we discuss some useful recruitment techniques.

kar - 3 years ago Reply

hello Victoria my choir does not have a director at the moment and things are falling apart. we the members are not so musically inclined. pls any advice on how to hold it all together till we get a director will be much appreciated. thks.

    Victoria Hopkins - 3 years ago Reply

    Hi Karyn, thanks for getting in touch. I’m so sorry to hear that your choir is lacking a leader. Options that occur to me off the top of my head are: 1. Contact other local choirs and see if any of their leaders would step in temporarily to help you along until you appoint someone permanently. 2. Merge with another choir (temporarily or permanently). 3. Invite a variety of guest leaders to do workshops for you instead of rehearsals until you can find a permanent leader. 4. Accept that you can’t continue at the moment and agree a hiatus until you can appoint a replacement.

    If you all want to continue to make music together, I’m sure you’ll find a way, and I wish you the very best of luck. Keep in touch.

Lizzie Howard - 3 years ago Reply

Hi there
I wondered if I could have some advice? I am planning on starting a choir for a team of teaching and support staff at my busy and pretty high-pressured school to boost staff morale.
I wondered if you could advise on a few pieces I could teach them that only require 2 or three rehearsals to master and also on which website I could buy the music from?
Unfortunately I do not play piano so would need music accompianment to teach to. Is this available do you know?

Feeling very energised to do this but not sure where to start!

Many thanks

    Victoria Hopkins - 3 years ago Reply

    Hi Lizzie. How exciting to be starting your own choir. What style of music are you intending to sing?

    Julie O'Gorman - 3 years ago Reply

    Hi Lizzie, I run singing for fun groups, very popular, and after advertising locally to start an evening session we have over 150 people signed up to our taster session next week! I often use backing tracks and usually get them from ‘Karaoke version’, good quality and huge choice. You can even get tracks with harmony parts, very helpful. I’ve been running these type of groups for almost twenty years and everyone loves them. Good luck with yours. If you need any more info just ask.

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Stellaks - 5 years ago Reply

Hi, just want to say this is a great blog. I’ve just been chosen as the choir director and we’ve just new applicants for membership and I don’t know how, when to conduct auditions.

    Victoria Hopkins - 5 years ago Reply

    Hi Stella

    Thanks for commenting. How exciting to be appointed as a choir director. I don’t envy you conducting auditions. I find them really tricky because I hate having to turn people down, which I’ve had to do occasionally. I think that if you’re honest and constructive in any criticism you give, you won’t go far wrong.

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Andy Brooke - 6 years ago Reply

Nice site/blog, Victoria. I agree with Liz’s comments about both the sacrificial element and getting straight into singing. I am certainly guilty of not practising the latter … (early) New Year’s Resolution now sorted!

liz garnett - 6 years ago Reply

Hi Victoria,

Some useful ideas here. I particularly like your notion of the sacrificial section – nice bit of contingency planning there. I did post on a similar theme last year – https://www.helpingyouharmonise.com/multidimensional – but it’s always good to revisit and rethink methods and principles. And absolutely agree that you want to get straight into singing – much easier to keep the rehearsal pace up if you start purposefully.

    Victoria Hopkins - 6 years ago Reply

    Thanks so much for your comment, Liz. I hadn’t thought about what I was writing in terms of importance vs urgency, but that’s really helpful.

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